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Zoom Info for Virtual 4-H Classes

4-H Family Guide to Zoom

Zoom is a free web conferencing software that many Cooperative Extension Centers across North Carolina are using to host virtual classes. Because of its safety, reliability and ease of use, many 4-H programs are using this tool as well.

If you will be using Zoom for the first time as a 4-H family, here are some important considerations.

Setting Up Zoom for the First Time on a Computer or Phone

The first time you attempt to use a link to a Zoom meeting, you will be prompted to download either a file (for computers) or an app (on mobile devices). After you have downloaded your application, the program may ask you if you want to use the computer audio as well. This is so you will be able to speak during the session, if you want or need to.

For more info on joining a Zoom meeting using a specific browser or device, see Joining a Meeting.

Proper Zoom Etiquette

To make sure everyone has the best possible Zoom experience together, there are some guidelines to note.

  • Don’t wait until your first virtual 4-H session is about to start to sign into Zoom for the first time. It may take your computer or device a few minutes to download the software, depending on your internet speed, so be sure to sign in at least 10-15 minutes ahead of time to ensure the technology is working correctly for you.Mute
  • Use the Mute button on the screen to mute your computer or device microphone when you are not speaking. That way the background noises from your house (people talking, dogs barking, etc) won’t be heard by everyone.
  • Wear school-appropriate clothing.
  • Sit eye-level to camera’s lens, framing yourself from the midsection up.
  • Check that there is adequate lighting where you will be using Zoom.
  • When you speak during a session, look into the camera, giving other participants eye contact.

Zoom Tips and Tricks

Zoom is an easy platform to use, so you’ll be a pro in no time at all! Once you start to feel comfortable with the software, there are some shortcuts and features that you might want to try.

Virtual Backgrounds

Is your house a little messy? Or maybe you just have a favorite picture you’d love to show off? The Virtual Background feature allows you to display an image or video as your background during a Zoom Meeting. To enable this feature, a parent or guardian will need to sign up for a dedicated Zoom account. Once you are signed in, follow these steps to use a virtual background in your next Zoom meeting.

  1. Click on “Settings” in the Zoom navigation menu.
  2. In the Meeting tab, navigate to the Virtual Background option (under the In Meeting (Advanced) section) and verify that the setting is enabled.Virtual background
  3. Then, click on your Profile Picture inside the Zoom application, and then click Settings.
  4. Select Virtual Background.
  5. Click on an image to select the desired virtual background or add your own image by clicking + and choosing if you want to upload an image or a video.

Gallery View

Although we are meeting virtually, Zoom brings us “together” as a group! So Gallery Viewsometimes, instead of just seeing the person who is speaking, you want to view all the participants of your session. To do this, in the top right part of your screen (on your computer) or on the left-hand side of the screen (on a mobile device), use the icon to switch from “Active Speaker View” to Gallery view.